For instructors, therapists and team members
Tasks are quick to complete, with the steps built in, so more of each shift goes on the crucial part of the job, and less on admin.
Gym and spa management software for every pool, studio and treatment room
Trail is an operations app for gyms and spas that keeps your daily tasks, checks and records in one place.
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Pool, water and equipment checks on schedule
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Health and safety records ready for any inspection
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See every site's progress from anywhere, without visiting in person
Over 300M tasks completed with Trailapp
How does Trail help your team run a safe, clean facility?
Which gym and spa routines can you run in Trail?
Pool water testing
Log chlorine and pH readings several times a day, and schedule plant room checks alongside them.
Water safety
Keep legionella records for showers, spa pools and hot tubs, and flush little-used outlets on schedule.
Gym equipment
Daily visual checks, cleaning and weekly inspections for every machine, with photos of anything taken out of use.
Saunas and steam rooms
Temperature checks, cleaning and emergency alarm tests, each recorded with a name and a time.
Changing rooms and toilets
Cleaning checks at set times throughout the day, with photos when something needs attention.
Treatment rooms
Hygiene and set-up checks between treatments, from surfaces to fresh linen.
Fire safety and first aid
Weekly fire alarm tests, defibrillator checks and first aid kit checks on their own schedules.
Accidents and incidents
Record injuries and incidents as they happen, with details, photos and follow-up actions in one place.
What does Trail give each part of your team?
For duty and site managers
See what's done and what's still to do without walking the building. If something needs attention, your managers can see it in Trail.
For owners and operations teams
Every site works to your standards, and every check has a named, timestamped record behind it, so you can prove compliance whenever you're asked.
What records can you show when inspectors asks?
Whether it's a local authority visit or an internal audit, Trail has a named, timestamped record of every routine.
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Every task named and timed: each entry shows who completed it and when
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No half-finished records: mandatory fields block submission until the task is complete
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Problems followed up: an out-of-range pool reading can require a corrective action, linked back to the original test
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Records in one export: a PDF of any date range, with photos embedded and labelled
How do gym and spa groups keep every site to the same standard?
Set your routines once and assign them to every site, or to groups of sites by area. Every team works to the same steps, wherever they are.
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One set of tasks for every format: conditional logic adapts the same task to a city gym, a hotel spa or a leisure centre
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Every site in view from anywhere: a daily score out of ten for each site, with a traffic light view across your estate
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Progress you can track: a 30-day trend shows how each site's scores are changing over time
Run your next opening shift in Trail
Try Trail free for 14 days with no card required or book a demo and we'll show you around.
Questions about Trail for gyms and spas
Is Trail a gym management app?
Trail manages the operational side of your facility: cleaning, safety checks, maintenance and incidents. It isn't membership or booking software, so it works alongside the system you already use for members. It runs in any browser, and staff can pin it to the home screen of a phone or tablet.
Can Trail track pool water tests?
Yes. Set up each test with target ranges for chlorine and pH, and schedule it as often as you need. Out-of-range readings are flagged straight away, and on the Standard plan they can require a corrective action.
Can Trail record accidents and incidents?
Yes. Set up an incident report as a task, with the details, photos and actions you need. Every report is timestamped and shows who completed it.